Frequently Asked Questions - Minutes and Agendas

Questions

General Information

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Answers

General Information

I need an agenda for a particular committee. How do I get hold of a copy?

All agendas can be found on our Committee Management Information System, where they can be printed off at your convenience.

If you require a hard copy of an agenda, please contact Democratic Services at:
Democratic Services,
Thurrock Council,
Civic Offices,
New Road,
Grays,
Essex,
RM17 6SL
or via e-mail: direct.democracy@thurrock.gov.uk
Alternatively you can telephone 01375 652107.
Please bear in mind that you may be charged a small cost for hard copies.

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Can I see copies of agendas and minutes for meetings involving councillors?

Nearly all agendas and minutes of meetings involving Councillors are available for members of the public to view. These documents are available by visiting our Committee Management Information System Some meetings will have exempt items on them, which means they are closed to the public. However, public versions of the minutes concerning such items will be made available.

Councillors also attend meetings with officers concerning the internal running and organisation of Council business and because of their nature they are not open to the public.

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What is CMIS?

CMIS stands for Committee Management Information System. CMIS stores all agendas, reports and minutes for the Council's committees from 1997 to the present day. It also contains useful public documents and information on the time and dates of meetings to be held by the Council in the near future. Please visit the Committee Management Information System online for further information.

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I need to find a decision made by a certain committee. How do I find this?

The easiest way to find a decision by any committee is to look at the minutes of the meeting in which the decision was made. These can be found on our Committee Management Information System (CMIS).
If you do not know which meeting the decision was made at, then the 'search' function in CMIS will be able to help you locate what you are looking for. Please visit the Committee Management Information System - Search page.

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Can I get an Agenda in large print?

Agendas are available in large print upon request from:
Democratic Services,
Thurrock Council,
Civic Offices,
New Road,
Grays,
Essex,
RM17 6SL
e-mail: direct.democracy@thurrock.gov.uk
Alternatively you can telephone 01375 652107.
Please bear in mind that you may be charged a small cost for hard copies.

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When can I see the Minutes from a meeting?

The minutes from any council meeting are published, as a draft, on our Committee Management System within ten days of the date of the meeting. Hard copies of minutes are then presented in the agenda of the next meeting of that committee. When the committee approve the minutes at this meeting, the minutes cease to become a draft version.

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