Attending public meetings

Speaking at overview and scrutiny meetings

You can send us a request to speak if you would like to ask a question or make a statement at an overview and scrutiny meeting.

You can only make one request for each meeting, and must not make a request on behalf of anyone else. You should send your question in writing to:

Democratic Services


You must send your request by 5pm, at least 3 working days before the meeting.

We will let you know if your question has been accepted, and may suggest changes for legal reasons – read our guide to questions and statements.

At the meeting

If you've been given permission to ask a question or make a statement, we will help you through the process.

The agenda for each public meeting sets out the order in which subjects will be discussed.

At the start of the meeting you will be invited to sit in the public gallery.

When the time comes for you to speak, you will be called forward by the Chair – the person who is in charge of the meeting. A member of staff will guide you to your seat.

You will have 3 minutes in which to ask your question or make a statement.

A councillor or council officer will then give a response. If you made a statement, they may ask you a question about it.

Afterwards, you will have the option to ask 1 follow-up question, which must relate to your first question or statement, or to the response you were given. You will have 3 minutes to ask the follow-up question – at this stage you are not allowed to make a statement, or start a statement with a question at the end of it.

The councillor or council officer will answer your follow-up question. You will then be thanked for your time and you will be guided back to the public gallery.

If we run out of time

If there's not enough time for you to be given a response at the meeting, a councillor or council officer will send you a formal response in writing.