Attending public meetings

Speaking at Planning Committee meetings

You can speak at Planning Committee meetings before decisions are taken. If you have written to us about a planning application, we will contact you when it is due to go to committee and let you know how you can speak at the meeting.

Planning applicants, their agent or representative can speak when their application is considered. The owner or occupier of a property, their agent or representative can speak when enforcement matters are considered.

Only a ward councillor and one other person will be invited to speak for or against any item being considered. If someone speaks against an application, the applicant will also be allowed to speak. An applicant may speak even where there are no objectors or ward councillors speaking.

Asking to speak

Use the form below to send us your request to speak. You can speak for or against any planning application or matter being discussed. You can speak for yourself or on behalf of others.

Request to speak at Planning Committee

You must send your request by midday, at least 2 working days before the meeting, not including the day of the meeting.

We will let you know if your question has been accepted, and may suggest changes for legal reasons – read our guide to questions and statements.

If more than one person has asked to speak about an application, we will hold a ballot 2 days before the meeting, at 4pm, with all those persons invited to be present.

At the meeting

If you've been given permission to ask a question or make a statement, we will help you through the process.

The agenda for each public meeting sets out the order in which subjects will be discussed.

At the start of the meeting you will be invited to sit in the public gallery.

When the time comes for you to speak, you will be called forward by the Chair – the person who is in charge of the meeting. A member of staff will guide you to your seat and show you how to use the microphone.

You will have 3 minutes in which to ask your question or make a statement.

A councillor or council officer will then give a response. If you made a statement, they may ask you a question about it.

Afterwards, you will have the option to ask 1 follow-up question, which must relate to your first question or statement, or to the response you were given. You will have 3 minutes to ask the follow-up question – at this stage you are not allowed to make a statement, or start a statement with a question at the end of it.

The councillor or council officer will answer your follow-up question. You will then be thanked for your time and you will be guided back to the public gallery.

If we run out of time

If there's not enough time for you to be given a response at the meeting, a councillor or council officer will send you a formal response in writing.